Intranet for Information Management
Locating, accessing and sharing documents is central to employee success.
From front line staff locating onsite details or client procedures to knowledge workers accessing contract templates or approved marketing materials, fast, easy access to documents equals productivity.
Conversely, being unable to find correct documents or mistakenly using old or incorrect versions results in inefficient document recreation at best, and expensive errors at worst.
83% of employees recreate missing documents.
Business.com
SharePoint Intranet Document Management
SharePoint is essentially a flexible, scalable online file management system, with additional functionality and benefits including effective communication and employee engagement.
For this reason, as well as the fact that most organisations already have it with their Microsoft 365 subscription, SharePoint is an extremely popular intranet platform where the central pillars of the digital workplace are knowledge management, collaboration and document creation & sharing.
Workplace Information Management with Injio Sharepoint Intranet
Injio is a ready-built SharePoint intranet with superior document management functionality. It has been designed to enable users of all abilities to quickly locate and interact with the documents and resources they need to be successful in their roles.
The WebVine team – designers of Injio – are SharePoint document management experts and we will work closely with your stakeholders to ensure that your information architecture is optimised to support business outcomes.
Document Hub
Injio’s document hub can be configured according to your needs to present files logically and clearly.
Knowledge Sharing
Every organisation has a unique set of information that promotes communication, productivity and harmony. Some of this information may be on your website, some on sticky notes, some residing in people’s heads.
Your intranet should be the one stop shop for trustworthy material that helps people get things done in the right way, such as:
- FAQs
- Wikis
- How-to’s
- Branding materials
- Acronym dictionary
- Approved vendor database
Policies and Procedures
Clear, easy to follow policies and procedures are an essential element for business success but not much help if no one can find them. Hard to find policies waste HR time and frustrate employees, as well as risking legal issues if employees are not adequately informed.
Whether managing business growth, mergers & acquisitions or simply looking for greater productivity and employee effectiveness, Injio’s policies and procedures module ensures staff feel confident they can locate and access a single source of truth for policies and procedures from any device, any time.
Intranet Search
Out of the box, SharePoint search is adequate, but with Injio you have a more configurable and flexible interface with granular refinement options and a seamless user experience.
- Search verticals use metadata to identify document types including forms, templates, documents or policies.
- Refiners narrow down search results by author, topic, date or other document criteria as required
- Document previews help identify the right file quickly without opening.
Digital Assistant
“Where is the Training request form?”
“What’s on the café menu today?”
“How much parental leave can I have?”
No modern digital platform is complete without an artificial intelligence interface, and Injio leverages the power of Azure AI services to support a natural language bot interface for users to search for information and complete tasks simply and easily.
Document Attestation
For organisations that experience regular changes in compliance requirements, have high staff turnover or need to update systems frequently, staying on top of staff onboarding, training and policy review can be a significant overhead.
Injio’s policy attestation presents staff with resources to be reviewed and records their acknowledgement, with optional reminders for non-responders. It’s a one-stop-shop for attestation that makes life easier for employees and people managers alike.
7 TIPS FOR
SHAREPOINT DOCUMENT
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FAQ
What is the role of an intranet in information management?
An intranet provides a centralised, digital platform offering information management services that enable users to quickly locate documents and resources they need to be successful. Simultaneously, it provides an easy way for employees to communicate and collaborate effectively, both remotely and in-house
What is intranet information management?
An intranet information management service offers a private, central, library-based platform to organise, store, and distribute information within an organisation. It provides easy access to knowledge and resources that employees require to fulfill their roles successfully.
Organising and sharing information becomes a breeze with a workplace information management system, empowering employees and supporting organisational goals.
Is an intranet a knowledge management system?
While an intranet itself may not always be a fully developed knowledge management system, it can serve as the foundation for one by using platforms like SharePoint.
SharePoint is an intranet platform that combines various tools and applications to aid the communication of your organisation, including: SharePoint information management, team collaboration, and intranet knowledge management.
Your intranet then becomes a central information management service delivering your valuable content to the right people at the right time.
What Features Are Included in Injio To Improve Information Management?
Injio is a ready-built SharePoint intranet platform offering premium digital information management services, such as:
- Document Library: With Injio, your intranet document management can be tailored to your configuration needs – logically and clearly.
- Intranet Knowledge Management: Sharing correct information with the right people allows organisations to improve communication, collaboration, and employee productivity.
- Policy and Procedure Management: Company staff will be able to effortlessly search for essential policies and procedures with all these essentials located in one digital workplace.
- Intranet Search: Injio features granular targeting options and a straightforward user experience, providing convenient and quick search possibilities.
- Artificial Intelligence: Injio incorporates Azure AI services, offering a natural language bot interface that assists employees with searches and task completion.
- Policy Attestation: Employees can be asked and reminded to acknowledge important documents or items.
Empower Digital Information Management with Injio
The demand for accurate, trustworthy information to support a competitive organisation will continue to accelerate.
Intranets are crucial for managing knowledge, supporting communication, teamwork, and information sharing. Choosing the right intranet will determine whether your organisation is positioned for long-term success.
