Intranet for Communication
What Is an Intranet in Communication?
As a centralised digital workplace, an intranet for internal communication connects employees, information, tools, and processes into one seamless solution.
With just one or two clicks, valuable documents, company news, essential policies, and more are securely available.
And that’s not all. A communications intranet enables workers to collaborate, comment, brainstorm, and share updates in real-time: the company’s own social platform.
This offers several benefits of digital communication in the workplace such as:
- Effortless team communication and collaboration
- Increased employee engagement
- Minimised opportunity for errors, delays, and lost information
“It’s never been more important for employers to meet employees where they are with critical information personalised to them so they feel informed, supported and connected.”
Nicole Alvino, co-founder, SocialChorus
How can an intranet improve communication?
“91% of US workers admit that they sometimes delete or discard work-related information without fully reading it.”
– Business Insider
Benefits of an intranet for communication in the digital workplace
An intranet can support effective internal communications by ensuring that messaging is fresh, relevant and visible – a single channel of fresh, interesting information exposed to users as they do their work.
Injio offers internal communicators several easy-to-use options, delivering engaging, interactive communications through a range of modules.
News
Create articles quickly and publish to clean, modern SharePoint pages in minutes, with imagery, calendars, video, data visualisations or other web parts. Option to create content approval & publish workflows to manage content efficiently.
Announcements
Is the Auckland office closed? Are timesheets due today? Should we register for the free flu vaccine? Topical, short updates presented concisely on the home page, with the option to click for more detail. Announcements can presented in multiple formats according to your branding and homepage priorities.
News ticker
Keep your home page fresh & informative with scrolling micro-messages that can be created and uploaded in an instant. Click for more detail or link off to news articles or intranet pages.
Quick-send Update Email
For a regular email newsletter in a flash, simply select the news articles you wish to feature and hit “Send”. The fastest, easiest staff update on the market.
Approval & Publishing Workflows
We use Power Automate to create content submission, approval and publishing flows, ensuring your valuable content is reviewed and shared, and does not get lost or delayed.
Intranet Content Targeting
Presenting irrelevant information to users makes them work harder to find the right content, and will impact intranet adoption and usage over time.
Injio Intranet has sophisticated, granular targeting options, delivering messages to users based on individual or a combination of their characteristics such as role, location or business unit.
The following modules can be tailored according to user criteria:
- Mega menu
- Home page link cluster
- “Magic” App links
- News articles
- Announcements
- Document attestation
FREE INTRANET
ASSESSMENT
Complete our 5 minute quiz to receive a free tailored report analysing your intranet across nine key success factors.
Increase Intranet Adoption With Internal Communications
There are many factors that impact intranet adoption but content is one of the most influential. Fresh, relevant content – in combination with essential resources, a trustworthy, comprehensive knowledge base and useful forms & processes for self-service – creates an attractive digital destination that users will consider an integral part of their workday.
Creating successful intranet content requires creativity and inspiration along with a few rules:
- Clarity is paramount. Ensure your content is concise and easily digestible, employing straightforward language to convey complex information. This helps employees quickly grasp key messages and fosters a positive user experience.
- Relevance is key to maintaining interest. Tailor your content to address the specific needs and interests of your internal audience. Regularly update information to keep it current, providing valuable and timely insights that resonate with employees.
- Interactivity enhances engagement. Foster a sense of community by incorporating intranet features such as forums, polls, and comment sections. Encourage employees to share their thoughts and experiences, promoting a collaborative and inclusive environment.
- Aesthetics matter. A visually appealing intranet design can significantly enhance the user experience. Use consistent branding, clear layouts, and multimedia elements to make your content visually appealing and easy to navigate.
By prioritising your users’ needs and leveraging the superior publishing power of Injio, you’ll create an intranet that not only disseminates information effectively but also fosters a positive and engaging internal communications platform for your organisation.
FAQs
How to use an intranet for internal communications?
To maximise a communications intranet to its full potential there are several best practices to keep in mind:
- Keep your intranet easy to navigate with a concise structure and plain language.
- Ensure intranet content is fresh and relevant.
- Encourage interaction and collaboration between employees with communication tools like discussion forums, polls, and comment sections.
- Create a visually appealing design with consistent branding, clean layouts, and attractive multimedia elements.
Can Injio be customised for our specific communication needs?
Absolutely! As a communication intranet accelerator, Injio offers cutting-edge targeting options, ensuring news, announcements, menu items and resource links are tailored to each person’s needs.
Select from a sophisticated range of capabilities including global announcements, shout outs, employee spotlight, and a must-read / attestation module for compliance. Injio’s modular design ensures your priority communication features are front and centre.
How Does Injio Support Remote and Hybrid Communication?
Remote and hybrid work can erode the social connections that make work more efficient and often, more fun. People become unsure whom to ask about certain projects or topics, and lack the confidence to ask for help without any existing social context.
Injio is a secure digital workplace, accessible to employees anywhere, any time. As a communications intranet, Injio provides a digital home for the conversations and information sharing that might otherwise be lost with remote work.
Organisations can easily manage permission levels, so only authorised users have access. This makes the Injio intranet for internal communication perfect for both remote and in-house work.
