In our last post, we exposed the 5 hidden costs of an outdated intranet, from productivity black holes to budget leaks.
Now it’s time for the next step: getting buy-in to do something about it.
Because even when your intranet feels “fine,” those hidden costs are quietly racking up. Draining time, money, and team morale.
So how do you move the conversation from “maintenance mode” to real momentum?
Here’s your playbook for bringing stakeholders on the journey. And getting the green light for meaningful change.
Step 1: Make the Pain Real
Before you pitch a solution, start with what’s not working.
Look for:
- Hours wasted on manual workarounds
- Frustrated staff sending IT support tickets
- Missed updates, duplicated work, communication breakdowns
Pro tip: Bring screenshots and actual quotes to the table. Nothing makes a case like a frustrated message in black and white.
Step 2: Translate Pain into Impact
Connect those issues to business outcomes.
Ask yourself:
- How many hours are being lost. Per week? Per year?
- Are you missing compliance targets or KPIs?
- What’s the knock-on effect on staff engagement or turnover?
Try a stat like this:
“If just one team member loses 1 hour per week, that’s over 2,000 hours annually. That’s a full-time salary gone—and we haven’t even looked at the wider org yet.”
Or reference that 47% of digital workers struggle to find the information they need to effectively do their job. (Yes, really.)
Step 3: Link It to the Bigger Picture
This isn’t just a tech project. It’s a business enabler.
Frame your intranet as a way to:
- Power digital transformation
- Improve talent retention
- Boost operational effectiveness
- Minimise risk and improve governance
Use language your stakeholders speak:
“productivity multiplier,” “competitive advantage,” “secure, scalable infrastructure.”
Step 4: Rally Your Champions
You don’t have to do this solo.
Get buy-in from people across the business:
- HR: onboarding, engagement, culture
- IT: performance, governance, efficiency
- Internal Comms: visibility, brand, messaging
- Team Leads: productivity, process clarity
A cross-functional coalition adds credibility, and weight to your case.
Step 5: Paint the Vision
Stakeholders need to see what’s possible, not just hear about it.
Share:
- A visual mockup or demo of an Injio-powered intranet (we can help!)
- A case study from a similar organisation who’s already seen success – there is a list here.
- A rollout roadmap that feels achievable.
Step 6: Make the Ask (Clearly)
This is your moment.
Propose:
- A stakeholder discovery workshop or pilot project
- A business case with ballpark budget and realistic timeline
- The risk of doing nothing: continued inefficiency, disengagement, and missed opportunities
Suggested ask:
“I’d love to explore what a modern intranet could look like for us. WebVine offers tailored workshops to help bring everyone on board. Should we book one in?”
From Frustration to Transformation
We don’t just “deliver intranets.”
We partner with you to solve real problems, end to end.
Here’s how we help you succeed:
- Discovery workshops to uncover pain points
- Custom design that reflects your brand and team needs
- Phased approach to manage risk
- Change management that ensures adoption
- Ongoing optimisation for long-term value
Reach out to our team to book a stakeholder strategy session and take the first step toward a smarter, more connected workplace.
