Toi Ohomai Institute of Technology SharePoint Intranet
Toi-Ohomai Institute of Technology is one of the largest tertiary education providers in New Zealand. More than 13,000 students study with Toi-Ohomai across nearly 86 delivery sites. There are more than 200 study options and specialties in business, creative arts, engineering, forestry, health and nursing, hospitality, marine science, road transport, tourism and trades.
The Business Goal
Toi-Ohomai’s vision is to empower people and their communities. Partnering with iwi, industry, and communities to deliver innovative education, Toi Ohomai see themselves as a network of purposeful connections. Their goal is to form constellations of excellence, expertise and people throughout the region, unified in the exchange of knowledge, and connected across its 1,300 staff members.
How we helped

Working closely with Toi-Ohomai’s Digital Experience team, we conducted several workshops to uncover end-users’ needs. We discovered that Toi-Ohomai has a strong emphasis on their unique culture and that they value a cohesive community that holds a shared purpose.

We realised that the functionality and design of their intranet needed to align to this goal of celebrating individual strengths while coming together as a unified community. These needs informed the Injio Digital Workplace module selection, which included Magic Links, News Announcement, Suggestions, Staff Directory with Employee Recognition and a Feedback Form.

As an outcome of the Digital Workplace Architecture Workshop, we designed an intranet structure that would be intuitive to everyone, including new starters. With a clear hierarchy of information, information is easily accessible within three clicks. We also created a training manual for the authors of the site, so they know where to place content from the day the intranet goes live.

The latest technology enabled us to work seamlessly across the Tasman Strait, using Microsoft Teams to communicate project updates, discuss the design brief and resolve configuration issues quickly. This enabled fast and responsive interaction and we were able to launch an utterly new Digital Workplace ahead of the timeline.

Business Outcomes

WebVine worked with Toi-Ohomai to deploy the Injio Digital Workplace – TE AKA on SharePoint online and was able to rapidly deliver TE AKA, deploying it within three months for 1,300 users.

TE AKA a vibrant open platform on which it is easy to create and share information from a single location. It connects employees with the documents, information, people, and projects they need to perform their jobs. As a completely responsive Digital Workplace, TE AKA can be accessed on a phone, tablet, desktop, or other devices. This enables a seamless user experience where collaboration can happen anywhere, any time. With the Injio Digital Workplace – TE AKA, Toi-Ohomai is well on the way to empowering their people and communities.

“We’ve had overwhelmingly positive feedback on the launch of the new intranet both at the launch events around the region and subsequently. Our Head of IT is currently on a trip with IT Directors in NZ and has been showing off the site to them with great feedback too!”

Mark Ward, Digital Experience Architect, Toi-Ohomai Institute of Technology

“It’s been going well with overwhelmingly positive feedback!"

Sarah Spence, Project Manager, Toi-Ohomai Institute of Technology


Digital Workplace Intranet Planning Guide